Efficacy of Payrolls on Public and Private Universities Salary Administration in Nigeria

Abstract

This study investigated the efficacy of payrolls on public and private universities salary administration in Nigeria.  Payroll is a mechanism for employee’s salary administration in public and private organizations in Nigeria. Payroll itemize the number of staffs that are paid salaries in organizations. A recruited staff, who has undergon series of interviews and was successfully given certificate of employment, that staff is obliged to visit accounts office. The officer responsible for opening staff account, will state the modalities required for the new staff account to be opened. If the new staff eventually opens the account, the account number the bank will give the new staff will be used to compute or prepare the payroll. Opening of account is different from payroll.  A legally recruited staff of public and private universities must be pay rolled before salary is paid to that staff, whether lecturer or non- academic staff.  Pay is an official financial document that contains names of employees, the amount due to be paid to the employees, their ranks and services rendered. Payroll is prepared on monthly basis. The reason for preparing payroll on monthly basis is to ascertain number of staffs that have retired. Payroll identifies names of newly employed staffs.  Payroll is a list that warrants the payment of staffs. It is a document that presents list of employees whom their salaries will be approved for payment. When salaries are approved for payment, it increases staff efficiency, effectiveness or work in progress. Regular payment of salaries after payroll is approved fixes the organization to higher productivity, vision or higher expectations. When payroll is not submitted for approval, it keeps many staffs into confusions. Payroll is a yard stick for payment of employee’s stewardship. It is a pivot for expectation of salary on every month end.  From the above expositions, it is recommended that bursars and other accounts officers should prepare staffs or employees payrolls on time and submit them for approval. This would enable organizations to pay salaries to their staffs on every month end.